Gunfleet Boating Club- Club Rules
Every member of the club should not just be aware but also understand the rules of the boat club and abide by them at all times, please remember on signing your membership form you are obliged to do do so and this also includes the safety regulations.
CLUB RULES
1.
NAME
The
name of the Club shall be the Gunfleet Boating Club.
2.
OBJECT
The
object for which the Club is formed is:
a)
To promote and facilitate the amateur sports of angling,
waterskiing, wakeboarding, jetsking, powerboating and sailing; in the tendering
district and community participation in the same.
b)
To promote good fellowship, entertainment and social intercourse
for the benefit of its members and to provide a place where suitable
refreshments and amenities area available.
3.
CLUB PREMISES
The
Club premises are situated and known as The Clubhouse, Borrow Pit,
4.
PENNANT
The
Club Pennant shall be a three-bladed propeller, surrounded by a ship’s wheel
and the letters GBC inserted between the three blades of the propeller, all in
gold, with an identically colored tip to the Pennant. The background of the
Pennant shall be green.
5.
MEMBERSHIP
a) Membership
of the club shall be open to anyone interested in the sport on application
regardless of sex, age, disability, ethnicity, nationality, sexual orientation,
religion or other beliefs.however, limitation of membership according to
available facilities is allowable on a non-discriminatory basis.
b)
The membership of the Cub shall be divided into the following categories:
i. Founder life members as hereinafter defined;
ii. Honorary Life Members as hereinafter defined;
iii. Full Members- a Full Member shall be defined as a person over the
age of 16 years; and in the event of
such a person being married will include such person’s spouse and
unmarried children up until the age of 21.
iv. Cadet Members- a Cadet Member shall be defined as a person
aged between 11 and 16; Full Members’ children of this age are automatically
Cadet Members;
v. Social Members as hereinafter defined.
c)
Parents will be held responsible for their children’s behavior
while on the Club premises provided such is under the age of 18 years of age.
d)
A
candidate for membership of the Club shall make his or her application by
obtaining an application form provided by the Club and then sending it, duly
completed, to the Membership Secretary of the Club, together with the
appropriate fees. The appropriate application form shall be completed in the
following way:
i. All candidates shall provide the information required by the
Club;
ii. Every application form shall contain the two signatures of two
Full Members of the Club;
iii. All applications must be passed to the Management Committee
(see Rule 10 for definition of the Management Committee) for their
consideration. Appeal against
refusal or removal may be made to the members (as provided by rule 24(b)).
6.
ELECTION OF MEMBERS
The
name of every candidate whose application has been duly completed as provided by
Rule 5 (c) hereof, shall be posted n the Club notice board for 28 days before
the application can be confirmed or refused by the Management Committee.
a)
An applicant shall be elected by a majority vote.
b)
A candidate’s signature on the application form constitutes
acceptance of the Club Rules.
c)
Each new member of the Club shall be sent a formal notice of
acceptance.
d)
Members Register- A register of the names and addresses of the
members of the Club, shall at all times be available to members in the Clubhouse
for reference.
7.
ANNUAL SUBSCRIPTIONS
a)
The amount of the annual subscription may be determined by the
Management Committee from year to year. And very dependent on the class of
membership. The club will keep subscriptions at a level that will not pose a
significant obstacle to people participating.
b)
The annual subscription for a Cadet Member (see 7 (a)).
c)
Without prejudice to the Club’s right to recover from a member a
subscription due on the first day of May each year, and members failing to pay
current subscription within 14 days shall cease to be entitled to the benefits
and privileges of the Club until such fee is paid. After 28 days non-payment of
fees, membership shall be cease.
d)
All cheques to be made payable to the Gunfleet Boating Club.
8.
RESIGNATIONS
Any
member of the Club who wishes to resign shall inform the Membership Secretary of
his or hers intention by one month’s notice in writing, forfeiting all dues
paid.
9. TRUSTEES
a)
There shall be appointed a minimum of three Trustees, who shall
execute the Lease/License on behalf of the Gunfleet Boating Club. The Management
Committee shall have the power to appoint new or additional Trustees when a
nomination is unanimously made in writing by the existing Trustees.
b)
A full set of up-to-date keys of the premises shall be held by the
Trustees.
10.
THE MANAGEMENT COMMITTEE
a)
The affairs of the Club shall be managed by a Management Committee
consisting of the following officers of the Club in General Meeting, to hold
office until the conclusion of the next Annual General Meeting- Commodore,
Vice-Commodore, Rear-Commodore, Three Trustees, Treasurer, Secretary, Building
and Maintenance Officer, Finance Co-ordinator, Fishing Officer, Power-boat and
Skiing Office, Compound Officer, Membership Secretary and Public Relations
Officer, with power to co-opt. A maximum of two Social Members may hold
positions on the Management Committee in any of the following positions-
Secretary, Rear-Commodore, Membership secretary, Building and Maintain ace
Officer and Compound Officer.
b)
All Full and Social Members of the Club (including members of
retiring Management Committee) shall be legible for election to the Management
Committee, provided that their annual
subscription has been paid and their nomination duly proposed by a member of the
Club. A list of proposed officers may be posted on the club notice board before
the Annual General Meeting, showing the proposer and seconder together with the
nominee’s acceptance signature
c)
If during a term of office of any Management Committee a vacancy
occurs due to the death or resignation of any member of the Management
Committee, the management committee may co-opt a member of the Club to fill the
vacancy; a member so co-opted shall hold office only for the remainder of the
term of the member of the Management Committee whose place he/she fills as
aforesaid.
11.
MANAGEMENT OF THE CLUB
a)
The finances of the Club shall be controlled by the Management
Committee.
b)
There shall two signatures to the Club’s Banking and Investment
accounts, who shall be the Treasurer and Finance Co-ordinator.
c)
The Treasurer shall keep a meticulous income and expenditure
account and, at his or her discretion, shall provide such ancillary accounts to
cover income and expenditure of Rear-Commodore’s committee or other sections
which may from time to time be operational. Bank statements and cheque books
shall be available for inspection by members of the Management Committee or such
persons as they shall direct.
d)
From the figures provided, an auditor shall extract and prepare
the annual balance sheet for presentation at the Annual General Meeting.
e)
The Treasurer shall present each month a detailed statement of the
club’s financial position to the Management Committee, and a copy of the
accepted statement shall be attached to the minutes.
f)
On all financial matters concerned with the building project, the
Treasurer shall carry out the instruction of the Management Committee, such
instructions to be arrived at by unanimous decision of the Management Committee.
g)
It shall be the responsibility of the Treasurer to keep an
inventory of the Club property.
h)
The members of the Club may, in General Meeting, refer such
matters as they think fit to the Management Committee of the Club.
i)
The Commodore may, at his discretion consult with two other
members of the management committee for a decision in matters of urgency, and
their decision shall be submitted to the Management Committee for ratification.
12.
MANAGEMENT COMMITTEE MEETINGS
a)
The Management Committee shall meet as often as necessary (but not
less than bi-monthly) for the purpose of proper management of the Club, having
been summoned by the Secretary on seven days clear notice. With consent of all
members of the Management Committee duly given to the Secretary in writing, a
meeting may be summoned on less than seven days notice.
b)
The quorum for the meeting of the Management Committee shall
consist of five members of the Management Committee, provided one Trustee and at
least three of the following are present- Commodore, Vice-Commodore,
Rear-Commodore, Secretary, an Officer, Treasurer.
c)
The Commodore or, in his absence, the Vice-Commodore, the
Rear-Commodore, or in their absence, a member of the Management Committee, duly
elected by the majority of the Management Committee present shall preside over
all Management Committee meetings.
d)
Each member of the Committee shall have one vote or, in the event
of equality of votes, the Presiding Chairman shall have the casting vote.
e)
Save as otherwise provided in these rules, all resolutions shall
be assented by a simple majority of the management Committee members present.
f)
An accurate record of these meetings shall be recorded in a minute
book and all minutes shall be read and confirmed by the chairman of the meeting
that they are a true and accurate record of the previous meeting (s).
g)
The Management Committee have the power to elect a special
committee for any specific purpose.
13.
AUDITORS
At
the Annual General Meeting in each year there shall be appointed auditors whose
duty it shall be to audit the accounts of the Club for the then current year. A
copy of the audited accounts and prepared balance sheet shall be prominently
displayed in the club premises immediately prior to the Annual General Meeting.
14.
SOLICITORS
At
the Annual General Meeting in each year there shall be appointed qualified
solicitors.
15.
ANNUAL GENERAL MEETING
a)
The Annual General Meeting shall be held within two months of the
end of the financial year (30th April) or as soon as possible
thereafter.
b)
The Secretary shall give 14 days notice in writing of the date of
each meeting and the business to be discussed thereat to each member of the
Club.
c)
At such meetings the chair shall be taken by the Commodore,
Vice-Commodore or Rear-Commodore or, in absence, by such member of the meeting
as is elected by the majority of the meeting to take the chair.
d)
The quorum at an Annual General Meeting shall be 15 members
present in person and resolutions shall; be decided by a majority vote of such
members present.
e)
Every paid-up adult member shall have one vote. In the event of
equality of votes, the Chairman shall have the casting vote.
f)
No proxy votes accepted.
g)
A report shall be presented on behalf of the Management Committee
on the activities of the Club in the preceding season.
h)
The Treasurer shall present a statement of the club’s accounts
duly audited by an auditor.
i)
The election of all members of the Management Committee shall be
held. Nominations may be accepted from the floor of the Annual General Meeting,
the voting being by voting slips issued for each office.
j)
Resolutions in writing shall be in the hand of the Secretary at
least seven days before any General Meeting.
k)
The Secretary shall keep a minute book in which the resolutions
passed at each meeting shall be properly recorded. The minutes of the previous
Annual General Meeting shall be read; confirmed and signed by the Presiding
Chairman before any other business is entered upon.
16.
EXTRAORDINARY GENERAL MEETING
a)
The Management Committee may authorize the Secretary to call an
Extraordinary General Meeting to discuss any specified subject concerning the
affairs of the Club by giving all members 14 days prior notice in writing of the
meeting.
b)
Any ten members of the Club who wish an Extraordinary General
Meeting to be convened to discuss any specific subject concerning the affairs of
the Club may request, in writing, the Secretary to convene an Extraordinary
General Meeting which the Secretary shall do by giving all members 14 days prior
notice in writing of such meeting. Provided that the ten member’s state the
business for which the Extraordinary General Meeting is requires, the Secretary
shall convene such a meeting.
c)
The quorum at an Extraordinary General Meeting shall be 25 members
present in person and all members shall be decided by a majority vote of such
members present.
d)
Every paid-up adult member shall have one vote. In the event of
equality of votes, the Presiding Chairman shall have the casting vote.
e)
No proxy votes accepted.
17.
a) LIFE COMMODORE
By
virtue of a unanimous and irrevocable decision made by the general Meeting of
the club on
b) FOUNDER LIFE
MEMBERS
Adult
members who were fully paid-up on
c) HONORARY
MEMBERS
The
club, on the recommendation of the Management Committee, may in General Meeting
elect Honorary Members, but the total number of such Honorary Members shall not
at any time exceed ten per cent of the total membership. An Honorary Member
shall not be entitled to vote or speak at any meeting of the club nor have a
share in property or assets of the Club.
d) SOCIAL MEMBERS
Every
paid-up Full Member shall have the right to introduce Social Members (not to
exceed Boating Members and to be controlled by Management Committee). Social
Members shall be entitled to use the club lounge, bar, toilet facilities and car
park, and no other facilities whatsoever. Social Members renewal of Membership
shall be subject to annual re-election. The annual fee for a Social Membership
to be (see Rule 7 (a)).
18.
CESSATION OF MEMBERSHIP
The
Gunfleet Boating Club Management Committee have the right to determine any
membership at any time as and when they please, providing
there is a majority decision by the Management Committee, based on good cause
such as conduct or character likely to bring the club or sport into disrepute.
Appeal against this decision may be made to the members (as provided by
rule 24 b)
19.
BOAT COMPOUND, RAMP AND ANCILLARY EQUIPMENT
All
users of the boat compound, ramp and ancillary equipment shall abide by the
conditions of use, as laid down, and sign the necessary undertaking.
20.
SUPPLY OF INTOXICATING LIQUOR
a)
The purchase for and sale by the Club of intoxicating liquor shall
be controlled by the Management Committee.
b)
Intoxicating liquor may be sold only to members of the Club and
their guests for their own consumption or for the consumption of their guest
over the age of 18 years as licensing laws allow.
c)
Visitors. Except on the occasion of the annual General Meeting,
members of the Club shall have the privilege of introducing two visitors,
provided that such visitors have not been rejected as candidates for election or
that his or her name has not been struck-off the list of members for non-payment
of subscriptions or any other cause. The name of each visitor introduced shall
be entered in the Visitors’ Book and countersigned by the member introducing
him or her, and it is expressly understood that all expenses incurred by
visitors shall be defrayed by the introducing member before leaving the
premises. No visitor shall be
introduced more than six times during any three consecutive months, the member
so introducing being held responsible that the character and status of the
visitor are such as will acceptable to the members.
d)
Any inattention or improper conduct of a servant of the Club is to
be reported in writing to the secretary to be given by a member to a servant.
e)
Subject to the directions of the Management Committee, any members
of a team or organized body visiting the club in connection with any sport,
game, contest, dance or any social activity may be admitted to the premises of
the Club and intoxicating liquor may be sold to such a person/persons by or on
behalf of the Club for consumption on the premises on the occasion of such a
visit only. The Club must ensure that such visitors are duly signed into the
Visitors’ Book, en bloc as a team or organized body, or individually.
21.
CLUB PROPERTY OR FUNDS
a) In
the event of the Club being wound-up the Trustees shall be compensated for their
liabilities to the Landlords in respect of the Club Leases before any balance is
disbursed.
b) Upon
dissolution of the club any remaining assets shall be given or transferred to
another registed CASC, a registered charity or the sports governing body.
c)
The income and property of the club shall be applied solely towards
promoting the clubs objects as set forth in these rules and no portion thereof
shall be paid or transferred, directly or indirectly, to the members of the
club.
22.
ALTERATION AND ADDITION TO THESE RULES
These
rules may be amended or revoked and proposed new rules maybe made by a Annual
General Meeting and all changes and addition shall be displayed on the Club
notice board immediately. The Annual General Meeting has adopted them.
23.
MATTERS FOR WHICH NO PROVISION IS MADE BY THESE RULES
The
Gunfleet Boating Club Management Committee shall determine any matter not
provided for by these rules and its decision shall be final and binding upon all
members.
24.
COMPLAINTS OR DISPUTES
a) Complaints or disputes shall be referred to the Management Committee
for adjudication and their decision is final and binding.
b) Appeal against refusal of membership or cessation of membership must
be made in writing to the secretary within 14 days of action. The secretary
shall then follow procedures for an extraordinary general meeting.
25.
DATA PROTECTION ACT 1998
Membership of the club will constitute consent to the holding of relevant
personal data for club use only.
26.
Every member shall be bound by and submit to the rules of the Club.
27.
The Club cannot be held responsible for the loss of member’s property or third
party damages.
CONDITIONS
APPERTAINING TO THE USE OF CLUB CAR PARK, RAMPS AND
1.
Only full paid-up members and their bona-fide guests shall use the car park.
2.
All cars or vehicles shall be parked in such a manner across that access and
exit shall not be restricted.
3.
No unauthorized person may use the car park and members are asked to ensure that
the gate is closed securely when leaving the car park.
4.
A Club identity disc will be issued to members on payment of their annual
subscription, and the disc must be displayed on their vehicles.
5.
Cars shall not be parked on Borrow Pit, ramps or approach roads at any time.
6.
Boats and trailers are not allowed in the car park.
7.
No caravans or tents may be used in the car park.
8.
No rubbish to be deposited and no picnicking in the car park.
9.
The club disclaims and is absolved form all liability for accident, injury or
damage to any individual, any equipment or vehicle.
10.
Failure to comply with these conditions could lead to termination of your
Membership.
CONDITIONS
APPERTAINING TO THE USE OF BOAT COMPOUND,
1.
The management of the boat compound shall be in the hands of the Boat Compound
Officer.
2.
The fee for each boat space shall be determined by the Management Committee.
3.
Refund of any boat space fee is not permissible.
4.
Boat spaces are not transferable under any circumstances.
5.
A whole or part change of boat ownership will be considered to be a change of
ownership and the Compound Officer must be notified immediately and a new
application submitted.
6.
No unauthorized person is permitted to enter the Boat Compound and members are
asked to ensure that the gates are locked securely when leaving the compound.
7.
Craft and trailers must be kept within their allocated boundaries and craft
owners are responsible for the general cleanliness of the site.
8.
Craft shall be kept clean and tidy and secure against weather conditions; the
perimeter fence must not be used for this purpose.
9.
All gear and lockers must be stowed within the craft.
10.
Motor cars may take boats in or out of the Compound, but must not be left parked
in the compound or approach ways at any time; there is a car park nearby.
11.
No article of gear shall be borrowed form boats or Compound.
12.
a) only full members may use the launch vehicle, when available, to tow boats
belonging to Club members.
b) no person than those holding a current full license to drive a car shall be allowed to drive the launch vehicle, the launch vehicle at no time shall be driven into the sea. The launch vehicle must be returned and locked in the compound immediately after use by the last user
13.
The combination to the Club’s gates will be changed annually on the date of
the AGM. Full paid-up members will be informed of the new combination.
14.
All ramps must be kept clear and trailers must not be left on the beach or
access ways.
15.
No caravan or tent may be used in the Boat Compound.
16.
The following information must be supplied in writing to the Compound Officer:
a)
Name of the boat (sail number, if any);
b)
Type or class of boat;
c)
Length, beam, sail area;
d)
Class, type, power of outboard engine.
17.
a) All members’ boats and trailers are to be clearly marked with the
initials GBC and registration number
for the identification by the officers of the club as issued by the management
committee
b)
All vessels using the club facilities must have third party insurance. A
duplicate must be produced to the Membership Secretary to have on file.
c) The
Management Committee reserves the right to check any insurance policy submitted
threw out the year.
18.
Members proposing night fishing are advised to inform the Coastguard. Fishermen
are reminded that littering of beaches with fish offal is an offence, with
possible prosecution.
19.
The Club disclaims and is absolved form all liability for accident, injury or
damage to any individual or nay equipment, craft or vehicle.
20.
Anything not covered by these conditions must be dealt with by the Management
Committee, whose decision will be final.
21.
Failure to comply with these conditions could lead to termination of your
membership.
Gunfleet
Boating Club, Club Rules
Revised...
The
intention of these regulations is not to restrict members’ enjoyment of the
club and the sea but to ensure that everyone
enjoys a safe day out and to remind us all that a common sense approach benefits
all.
You
may be spot checked for equipment this year!
1)
Firstly, the boring bit, preparation:
Trailer
Check,
it is legal and safe;
Þ
Are your tyres
in good condition?
Þ
Wheel bearings
adjusted and greased recently?
Þ
Light board
working (all lights!).
Þ
Is your boat
secure.
Þ
Your engine
(and others) should be protected form damage (orange padded bags are great).
Hitch
up
your trailer,
Þ
Check it is locked on the hitch before driving!
Þ
The use of a
safety chain connected to the car is recommended, a breakaway cable should be
used if your trailer is braked.
Þ
Petrol, take
enough with you for your intended journey, if
filling portable tanks, remove them from the boat as a fire hazard exists if
petrol is spilt on the boat carpet etc.
2)
Secondly the fun bit! Checking equipment:
You
MUST have,
i)
A
life jacket for each person in the boat, especially children and passengers. ASK
to borrow one if you have forgotten one.
ii)
An
anchor with rope attached to the boat (attach it under the deck to a sturdy
point). A minimum of 30 feet (10 meters) is recommended.
You
SHOULD have,
Þ
A baler
(bucket?), flares, and a compass.
Þ
(Also, if you
have a mobile phone take it with you, and phone the club when your thirsty!)
3)
Thirdly, launching at last:
Before
you launch, check your engine starts! It saves bringing it back up the ramp with
a red face!
Use
a hose and water inlet muffs, to avoid water pump damage, prime the engine for
petrol and start it.
ALL
OK? Great (!), now for the day out you promised yourself.
CHECK
YOUR BUNG IS IN!
Launching,
the ramp can be very slippery, the water certainty can be unpredictable.
GET
ENOUGH HELP!
Part
of being in a club means that someone will always help. Don’t be afraid to
ask!
We
have a dedicated launch vehicle; in any case do not take your vehicle onto the
sand unless you have another vehicle available to help.
People
do get stuck, even with 4 x 4 vehicles, we have seen them!
4)
Now you are afloat! You can relax right?
Yes,
but be aware of others;
Outside
of the line of buoys and 400 metres from the shore is a 4 Knot speed limit (you can
almost row that fast!) Watch out for swimmers.
Watch out for Skiers and Ski lines in the water. Never follow a skier in
your boat, if
they
fall in you may hit
them!
Know
where you are going and tell others if you are leaving the area for an extended
time, they may worry about you!
Watch
your fuel don’t run out!
If
the weather gets bad, come inshore, you can watch it get better from the
clubhouse.
If
you tie up to a buoy use a metal cleat, the ring of the buoy has been known to
wear away even a thick rope, keep an eye on the boat.
And finally when you come in ASK FOR HELP AGAIN!
Have
a good time, follow the guidelines and everyone will.
Gunfleet
Boating Club Safety Rules 2003 v4.0